12.0 FHWA Information Systems - UPACS Phone List

12.1 Sample Page

The FHWA Information Systems - UPACS Phone List allows Users to find the work phone number for FHWA employees and other users of FHWA's applications.

12.2 To Display the Phone List by Routing Symbol or Quick Reference

This option allows the User to display FHWA Employee phone numbers in two different formats by organization. For the selected organization, the Routing Symbol report displays FHWA Employees by Routing Symbol showing an Employee's Title, Name, Phone Number, Room Number, and Intercom. The Quick Reference report displays FHWA Employees by Name showing Routing Symbol, Room Number, and Phone Number.

12.2.1 Selection Criteria and Generating Phone List Reports

Organization Code - A valid Organization must be entered.

The reports can be customized to display one Organization or a range of Organizations by entering a whole or partial Organization Code. The first character of an Organization Code is required.

If the Organization Code is not known, clicking the "Org Code" link will display a list of FHWA Organizations.

Exact Match Search - Users can perform an exact match search for the specified Organization by selecting the "Exact Match Search" check box. When the "Exact Match Search" check box is selected, the search will be conducted to find the Users in the organization entered in the Org Code box. Otherwise, all Users in the organization starting with the Org Code entered will be found.

Phone List Type - Select "By Routing Symbol" or "Quick Reference" depending on which report you want displayed.

12.2.2 Sample Phone List by Routing Symbol

The employees listed in this report are grouped by their Routing Symbol and are displayed with their title. The entries in the "Title" column come from the "Designator" field found in the employee's UPACS Profile. If the title listed for an employee is incorrect, the local UA can quickly correct the entry in the "designator" field.

The columns of this report include Title, Name, Phone, Room, and Intercom.

12.2.3 Sample Quick Reference Phone List

12.3 To Display the Phone List by Name

This option allows the User to display individuals and their phone numbers by name.

12.3.1 Selection Criteria and Generating Report

Last Name: Enter one or more characters of the individual's last name.

First Name: Enter one or more characters of the individual's First name. This field can be left blank.

This list can contain one or more names depending on the search criteria used. If you enter only one character in the last name field, the report will contain all UPACS User's whose last name begins with the selected letter. This could give you a long list. On the other hand if you entered all letters of a last name (like Houston) you would get a smaller list of names.

You must enter at least one character in the Last Name field in order to have anyone display on the report.

12.3.2 Sample Phone List by Name

The columns of this report include Name, State, Organization, and Phone. By default this report is sorted by Name in ascending order. When the Name on the header line is clicked, the report is re-sorted and displayed in descending order. The report can also be sorted by State and Organization by clicking on the underlined title on the header.

12.4 Links Found on the Blue Menu Bar

There are several functions that can be accessed from the blue menu bar.

12.4.1 Exit

Clicking the "exit" link will return the User to the FHWA Information Systems - UPACS Production Menu page.

12.4.2 Logout

Clicking the "Logout" link will log the User out of UPACS and return them to the UPACS Login page.